Business Process Optimization for Companies

Nice to meet you!

Notas IT is a programming services company that has been operating since 2019. Currently, the company employs seven specialists who develop innovative, growth-oriented solutions. We are constantly developing applications and web systems that help our clients navigate the vast amount of data.

We believe that by working together, we can become an important part of your business, always helping you to overcome programming challenges and meeting even the most demanding needs.

We work efficiently using artificial intelligence solutions that help us get things done faster and save our clients money.

Programming is our daily activity and passion. Every day, we work to create the most efficient and convenient applications.

How is business process optimization performed?

The business process optimization techniques involve documenting existing processes, business operations, requirements, systems used, and data models.

When these documents are prepared, it is possible to create solutions that streamline operations, save time, and allow for cutting corners by achieving the same or better result in much less time.

What experience Notas IT team have in business process optimization?

The Notas IT team has optimized processes for multiple businesses. One of our favorite examples of business process optimization is load registration at a prominent Lithuanian transport company. The industry has used a transport management system that, to register a load, requires performing these actions:

1. Creating an empty load
2. Importing load information from the manufacturer's storage by going deep into the menus
3. Assign a loading number for each car in the load
4. Sending load confirmation for the individual vehicle in he load

The system was not flexible and signaled a pain point in the company's process efficiency. The registration of each load took about 15 minutes. We resolved this situation by conducting a process analysis, creating a process map, and implementing a new system, which enabled the automation of business processes. As a result, the system works in the following way:

1. Has a periodically running process that scans the manufacturer's storage, imports the load automatically, generates a unique loading number, and sends a notification to the transport manager.
2. Allows the transport manager to log in to the system, open the newly created load, assign a truck, and send the message to the manufacturer

This business process optimization strategy enabled the load to be managed in under a minute, resulting in a significant improvement to the business process. These 14 saved minutes, as reported by different managers, accumulated to hundreds of hours per year. By performing this optimization, key performance indicators were improved, and customer satisfaction increased.

How can optimizing business processes increase business growth?

It is often said that continuous improvement is a daily goal for each motivated employee. However, in reality, we must perform tedious, mundane tasks that consume a significant amount of time, tire us, and leave little room for considering current business processes and how they can be improved.

Business process optimization enables the delegation of manual tasks to software, empowering humans to utilize their time more effectively for business growth.

What simple, yet very effective actions can be performed to increase the efficiency of business processes?

Especially when dealing with legacy systems, slow system performance is often the starting point for an investigation. In that case, our team examines system resource utilization and explores possibilities for adding database indexes. When performed correctly, these actions can significantly enhance operational efficiency and business performance.

How long does the business process optimization usually take?

A business process optimization duration is a very individual action, depending on your organisation's size, maturity, and current processes. However, our data shows that the entire process of analysis and implementation usually takes from 2 weeks to 2 months.

How long does the business process optimization usually take?

A business process optimization duration is a very individual action, depending on your organisation's size, maturity, and current processes. However, our data shows that the entire process of analysis and implementation usually takes from 2 weeks to 2 months.